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Grants

Here’s how it works. We have four main rounds of grant-giving each year. The deadline for applications (unless specified otherwise) is 5:00pm (1700 hours) as follows:

  • Friday 7th October 2016 (Round 3 2016-17)
  • Friday 13th January 2017 (Round 4 2016-17)

For information on or to apply to the Shoreham Air Show Fund, please call our Programmes Manager, Laura Williams, on 01273 409440 or email Laura Williams.

General awards

Our SCF General Awards are comprised of a range of funds which collectively help to address disadvantage and deprivation in communities in Sussex and to build resilience in those communities. Grants are awarded from these funds four times a year. We are particularly keen to support grassroots community groups and small-to-medium sized voluntary organisations.

Am I eligible to apply?

Applicants should be not-for-profit community organisations, working for the benefit of the people of Sussex.  As we particularly want to reach smaller, community-led organisations, groups with an annual turnover above £500,000 are generally not eligible for funding, unless specified otherwise for a particular fund or programme.

Your organisation does not have to be a charity but it does need to have:

  • its own bank account
  • a constitution or set of governing rules
  • accounts or records of expenditure
  • relevant policies (such as child protection, vulnerable adults, health and safety etc).

We can accept applications from social enterprises, CICs and Companies Limited by Guarantee, but you should read our policy document to ensure you comply with our rules.

We are not able to fund applications from:

  • statutory organisations or groups seeking to improve statutory assets eg. Friends or Parents groups looking for funds for playgrounds, school equipment etc
  • individuals with the exception of those applying to the Paul Rooney Fund or the Westdene Fund
  • fundraising activities that will be used to make awards to a third party
  • major capital appeals
  • projects whose wider community appeal or benefit is limited.

How to apply

We recommend you read the general Guidance Notes before applying.

Please note that generally you may only make one grant application per round and only be in receipt of one grant at a time.  In some circumstances, it may be possible to apply for more. Please contact the Grants Team if you would like to discuss applying for an additional grant.

Application forms

In most cases, you do not need to specify which of our funds you want to apply for. Make an application on our general application form and we will put your application to the funder we think is most likely to fund you. Our general awards criteria is here

Occasionally, a fund will have a separate application form and any such funds will be listed below.

Accessing our online general application form 

If you wish to apply online, you can do so by following this link.  You will then be asked to confirm your registration, accept our terms and conditions and confirm your email address.  Once you have done this and clicked ‘Proceed’, your registration will be confirmed on-screen and you will be sent an email with a link to the online form.  Clicking the link will open the application so you can complete the form online.  This is your own copy of the form and you should use the link to save and resume the application process.  You can do this at any time up until the point that the application is submitted.  You will find the option to ‘Save as Draft’ at the end of the form. Please note that a ‘log-in’ is not required to use our online form.

Our online form allows you to submit your supporting documents as electronic attachments at the same time as the application form.  You will find an ‘Attachments’ button at the end of the form which will reveal the attachment upload panel.  You can, of course, still send your documents separately in hard copy, if you prefer.  

When you are ready to send us your application, click on ‘Submit’ at the end of the form.  If there are any required fields which have not been filled in, these will be highlighted and you will be asked to complete them.  Once this has been done, please submit your form.  You will then receive an acknowledgement of your application, together with a copy of the application to keep for your records.

Deadline for our current round

Round 3 2016/17  – deadline Friday 7 October 2016, 5pm

Four of the funds open this round have criteria outside our General Awards and/or a special application form. They are listed below. A full list of funds open this round is available to download here

  • Comic Relief Local Communities Fund – Grants up to £10,000 are available for charities and community groups working to address disadvantages across Sussex. This fund has its own criteria and application form. You can also apply online. Deadline 7th October 2016

  • Little Cheyne Wind Farm Fund – Grants to charities and community groups based within a 10-kilometre radius of the wind farm, and undertaking environmental, educational, community and charitable activities. Grants of up to £5,000. This fund has its own criteria and application form. Deadline 23 Sept 2016

  • Rye Fund – Grants to charities and community groups operating in Rye and surrounding villages within a 9-kilometre radius. Grants of up to £1,000.  This fund has its own criteria and application form. Deadline 7th October 2016

  • Westdene Fund – Grants to individual young people (16-25 years) in Sussex with outstanding musical talent. Grants of up to £800.  This fund has its own criteria and application form. Deadline 7th October 2016

If you are unable to apply online, you may complete your application in Word and send it and your supporting documents via email to our Grants Team.

 or by post to 15 Western Road, Lewes, East Sussex, BN7 1RL.

All completed applications must be received at our offices by 5.00 p.m. on the deadline date.  

Supporting documents

All applications received must be accompanied by copies of the required supporting documents (including signed copies of your constitution and accounts) by the relevant deadline.

Here is a checklist of the documents you will need to provide:

  • a signed copy of your latest annual accounts
  • a signed copy of your constitution or set of rules (if you are a CIC, please also supply your CIC 34 report. In addition, please read our policy in respect of SCF funding social enterprises, CICs and companies limited by guarantee.)
  • if applying for a grant to purchase equipment, please send copies of written estimates or catalogue pages
  • a photocopy of one bank statement from the last three months
  • the names and addresses of all management committee members, with cheque signatories identified.

Depending on the nature of the project or activity, we will need you to send us the following, where relevant:

  • child protection or vulnerable adult protection policy (if you are working with these groups)
  • health and safety policy
  • equal opportunities statement.

If you have made a recent application for a grant, you may not need to re-send your supporting documents. Please call to check or make a note of this on your application. We will contact you to confirm we have received your application and if we need any further information.

You should hear whether your application has been successful around 8 weeks after the deadline.

What happens once we receive your application?

Once the applications are received, they are assessed against our general criteria. We then present them to the various donors and fund panels for consideration. Our own Grants Panel then meets to consider all the applications and to allocate any further funds.  This process takes about eight weeks and we will let you know the outcome of your application very shortly afterwards.

Monitoring

When your project is finished you are asked to complete a SCF monitoring form.  We will send this to you but if you need a copy of the monitoring form you can download it here.  You can download copies of the monitoring form for Hastings & Rother Reducing Health Inequalities Fund standard grants here and fasttrack grants here.

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